1. OUR APPROACH
1.1 This Legal, Privacy and Cookies Notice (the “Notice”) sets out how we, the Ingevity Corporation group of companies, headquartered at North Charleston, South Carolina 29405 USA, (further referred to as “Ingevity”, “we”, “our”, “us”), process the personally identifiable information of our website visitors, customers and other individuals whose personally identifiable information we collect (each a “User”, “you”, “your”).
Post: Ingevity - Global Information Privacy Office
c/o Legal Department
5255 Virginia Avenue
North Charleston, South Carolina 29405 USA
1.2 We may change this Notice from time to time. We will let you know about any changes we make to this Notice, including by posting them on our website. Your continued use of our website after any such changes have been made will amount to your acknowledgement of the amended Notice.
1.3 This version of our Notice was uploaded on September 1, 2017. Any previous versions of this Notice can be obtained by contacting Ingevity’s Privacy Office at firstname.lastname@example.org.
2. WHAT IS PERSONALLY IDENTIFIABLE INFORMATION (PII) / PERSONAL DATA?
2.1 “Personally Identifiable Information”, “PII” or “Personal Data” means any information relating to an identified or identifiable natural person, known as ‘Data Subject’, who can be identified directly or indirectly; it may include name, address, email address, phone number, IP address, location data, cookies and similar information.
2.2 We collect Personally Identifiable Information from you when you provide it to us or through your use of our website or services. This will include:
2.2.1 information you choose to give us when registering on our website, filling in forms on our website or when corresponding with us by phone, e-mail or otherwise;
2.2.2 information collected automatically, such as your Internet Protocol (IP) address, for example by using cookies and other tracking technologies. We may also collect information about the device you use to access our website; and
2.2.3 any other information collected or obtained about you.
2.3 You are under no obligation to provide this information, but without it, we may not be able to provide you with some of the content or services or the information you request.
3. PURPOSES FOR WHICH WE PROCESS PERSONALLY IDENTIFIABLE INFORMATION
3.1 We will only process your Personally Identifiable Information, in accordance with applicable law, for the following purposes:
3.1.1 creating and maintaining your User account on our website or platforms;
3.1.2 responding to your queries and requests;
3.1.3 handling any job application that you may make to us;
3.1.4 enabling our suppliers and service providers to carry out certain functions on our behalf, including the hosting of our platforms, verification, technical, logistical or other functions, as may be required, in order to make available our website and services;
3.1.5 sending you personalized marketing communications and alerts requested by you;
3.1.6 serving personalized advertising to your devices; delivering ads based on your interests ascertained from your past searches, visits of subpages and purchases on our websites, and other data obtained through the use of "cookies" placed on your devices. Please see our Cookie Statement below;
3.1.7 ensuring the security of your User account and our business, preventing or detecting fraud or abuses of our website, for example, by requesting verification information in order to reset your account password;
3.1.8 developing and improving our products and services, for example, by reviewing visits to our website and its various subpages, demand for services and User comments or other contributions;
3.1.9 to comply with applicable law, for example, in response to a request from a court or regulatory body, where such request is made in accordance with the law;
3.2 The legal basis for us processing your Personally Identifiable Information for the purposes described above will typically be because you have provided us with your consent. However, we may also rely on other legal grounds, for example, where the processing is necessary:
3.2.1 to fulfill a contract that we have in place with you;
3.2.2 for Ingevity’s legitimate business interests; or
3.2.3 for compliance with a legal obligation to which Ingevity is subject.
4. COOKIE STATEMENT
What exactly are cookies?
4.2 A cookie is a small piece of information which is sent to your browser and stored on your computer's hard drive, mobile phone or other device.
4.3 You can set your browser to notify you when you receive a cookie. This enables you to decide if you want to accept it or not. However, some of the services and features offered through websites may not function properly if your cookies are disabled.
4.4 Cookies can be first party or third party cookies.
- First party cookies: cookies that the website you are visiting places on your computer.
- Third party cookies: cookies placed on your computer through the website but by third parties, such as, Google.
The cookies placed on our website
4.5 We use the following cookies on our website:
- Strictly necessary cookies: These cookies are essential in order to enable you to move around the website and use its features. Without these cookies, services you have asked for cannot be provided. They are deleted when you close the browser. These are first party cookies.
- Performance cookies: These cookies collect information in an anonymous form about how visitors use our website. They allow us to recognise and count the number of visitors and to see how visitors move around the website when they are using it and the approximate regions that they are visiting from. These are first party cookies.
- Functionality cookies: These cookies allow the website to remember choices you make (such as your User name, language or the region you are in) and provide enhanced, more personal features. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customise. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites. These are first party cookies.
- Targeting or advertising cookies: These cookies allow us and our advertisers to deliver information more relevant to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of advertising campaigns. They remember that you have visited our website and may help us in compiling your profile. These are persistent cookies which will be kept on your device until their expiration or earlier manual deletion.
- Social Media cookies: These cookies allow you to connect with social media networks such as LinkedIn and YouTube. These are persistent cookies which will be kept on your device until their expiration or earlier manual deletion.
4.6 We may combine information from these types of cookies and technologies with information about you from any other source.
Cookie consent and opting out
4.7 We assume that you are happy for us to place cookies on your device. Most Internet browsers automatically accept cookies. However, if you, or another User of your device, wish to withdraw your consent at any time, you have the ability to accept or decline cookies by modifying your browser setting. If you choose to decline cookies, you may not be able to fully experience the interactive features of our websites, platforms and services.
5. DISCLOSURE OF CUSTOMER INFORMATION
5.1 There are circumstances where we wish to disclose or are compelled to disclose your Personally Identifiable Information to third parties. This will only take place in accordance with the applicable law and for the purposes listed above. These scenarios include disclosure:
5.1.1 to our subsidiaries, branches or associated offices;
5.1.2 to our outsourced suppliers and service providers to facilitate the provision of our website, services or goods to our Users, for example, the disclosure to our data centre provider for the safe keeping of your Personally Identifiable Information, web hosting provider through which your Personally Identifiable Information may be collected, identity verification partners in order to verify your identity against public databases;
5.1.3 to our advertising partners who enable us to deliver personalized ads to your devices or similar advertising;
5.1.4 subject to your consent, to our marketing partners, who may contact you by post, email, telephone, SMS or by other means. If you do not wish to be contacted, please unsubscribe, through the link provided at the bottom of our emails, but if you need additional assistance please contact the Ingevity Privacy Office;
5.1.5 to third party service providers and consultants, for example, in order to protect the security or integrity of our business, including our databases and systems and for business continuity reasons;
5.1.6 to another legal entity, on a temporary or permanent basis, for the purposes of a joint venture, collaboration, financing, sale, merger, reorganization, change of legal form, dissolution or similar event. In the case of a merger or sale, your Personally Identifiable Information will be permanently transferred to a successor company;
5.1.7 to public authorities where we are required by law to do so; and
5.1.8 to any other third party where you have provided your consent.
6. INTERNATIONAL TRANSFER OF PERSONALLY IDENTIFIABLE INFORMATION
We may transfer your Personally Identifiable Information to a third party in countries outside the country in which it was originally collected for further processing in accordance with the purposes set out in paragraph 3 above. In particular, your Personally Identifiable Information may be transferred throughout the Ingevity Group and to our outsourced service providers located abroad. In these circumstances, we will, as required by applicable law, ensure that your privacy rights are adequately protected by appropriate technical, organization, contractual or other lawful means. If you are located in the EEA, you may contact the Ingevity Privacy Office for a copy of the safeguards which we have put in place to protect your Personally Identifiable Information and privacy rights in these circumstances.
7. RETENTION OF PERSONALLY IDENTIFIABLE INFORMATION
7.1 Your Personally Identifiable Information will be retained for as long is reasonably necessary for the purposes listed in paragraph 3 above or as required by applicable local law. Please contact the Ingevity Privacy Office for further details of applicable retention periods.
7.2 We may keep an anonymized form of your Personally Identifiable Information, which will no longer refer to you, for statistical purposes without time limits, to the extent that we have a legitimate and lawful interest in doing so.
8. YOUR RIGHTS
In certain counties, data protection law provides individuals with numerous rights, including the right to access, rectify, erase, restrict or object to the processing of, their Personally Identifiable Information. For more information about your rights, please visit the website of your local data protection authority.
9. SECURITY OF YOUR INFORMATION
9.1 We will use procedures and security measures to try to prevent unauthorized access to your information, and we will take reasonable steps to ensure that your information is treated securely and in accordance with this Notice.
9.2 Where you have chosen a password which enables you to access certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
9.3 Please be aware that the transmission of information via the internet is never completely secure. While we can do our best to keep our own systems secure, we cannot control the whole of the internet and we cannot therefore guarantee the security of your information as it is transmitted to and from our website.
Please note that this website is not intended for children under the age of 16.
11. LINKED WEBSITES
Please note that any websites that may be linked to our websites are subject to their own legal and privacy notices.